Terms and Conditions
We are so looking forward to receiving your children’s entries to the nationwide Story in Nature children’s run competition, run by The Tree Council and The Week Junior Science+Nature.
Before you enter your child’s submission, please make sure you’ve read through and understand the terms and conditions below, as well as any additional guidelines listed on the competition page itself. By submitting your child’s entry, you are agreeing to be bound by these terms and conditions.
If you have any questions, please contact firstname.lastname@example.org.
- This competition is open to children who are aged between 8 and 15 on 25 November 2021, are based in the United Kingdom and whose entries are submitted by an appropriate parent, guardian or teacher. Evidence of age and residency may be required. Entries received from anyone outside this age group or that do not comply with these terms and conditions will not be eligible.
- Entry is free.
- You can only submit one entry per child. An entry can be submitted by a parent, guardian or teacher who has the parent’s prior approval.
- Entries can be submitted into one of two categories: under 11 and 11-15 years old.
- The submission must be an original work that has not been published elsewhere previously. Entries can either be a poem or a piece of prose (no more than 500 words). It should not feature any personal or identifiable details.
- Your child’s entry should be uploaded via The Tree Council’s website here or sent via email to email@example.com with the subject header ‘Story in nature competition entry.’ You can also submit their entry by post to 4 Dock Offices, Surrey Quays Road, London, SE16 2XU.
- All entries should give the first name of the child (or a pseudonym if you would prefer) and age, either in the online entry form, in the body of your email or on a separate sheet if entering by post.
- We are unable to acknowledge receipt of entries or provide feedback on individual contributions.
- Entries should be mainly written in English but phrases in other languages are acceptable.
- Entries must be received by The Tree Council by 23.59 GMT on 25 November 2021. Any entries received after that date and time will not be eligible for consideration.
- Each entry must be the original work of the author. We will run checks for plagiarism on all shortlisted entries.
- Entries are accepted on the basis that this will be their first publication anywhere in the world and must not have been previously published (in print, including anthologies, magazines, or solo collections; online on any website, including blogs, online magazines or on social media such as Twitter, Facebook or Instagram; broadcast on any regional, national, or online TV station or via any radio platform) or have won any other competition.
- The judges’ decision is final, and no correspondence will be entered into concerning this decision.
- The competition winners and shortlisted entries will be announced via The Tree Council website and social media channels on 5 December 2021 to mark National Tree Week.
- If your child’s entry is successful, we will contact you to discuss their prizes and what publicity we would like to offer, which you will be under no obligation to agree to or accept and can opt out of at any time.
- The shortlisted works will be published in an e-book by The Tree Council on their website on 5 December 2021. The e-book will be free to download and all shortlisted competitors will be sent a digital copy and a certificate. By entering your child’s work, you agree to allow us to publish their entry in this e-book alongside their full name or pseudonym if they are shortlisted.
- The winning entries from each age category up will each receive a year’s free subscription to The Week Junior Science+Nature magazine and a £50 book voucher from The Tree Council. If your child is one of the winners, we will contact you to discuss their prizes and your contact details will be shared with The Week Junior Science+Nature to facilitate administration of the subscription prize.
- By entering your child’s writing, you agree to let us use your email address to respond with the results of this challenge. You can ask us to delete your data at any time.
- The copyright of each entry remains with the author. However, authors of the shortlisted works, by entering this competition, grant The Tree Council and The Week Junior Science+Nature, the right to publish and/or broadcast their work in perpetuity.
- Competition entries sent by post cannot be returned under any circumstances. Please make sure you take note of all submissions entered and send copies only.
- We reserve the right to amend these terms and conditions or cancel this competition at any time if it is necessary or due to circumstances beyond our control.
- We do not accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, internet access, system or otherwise which may result in any entry being lost or not received. Proof of sending is not proof of receipt.
- These Terms and Conditions are governed by the laws of England and Wales.
18 October 2021
Fair processing notice
The Tree Council will use the personal information that you provide as part of your entry in accordance with the Data Protection Act 2018. We use the personal information provided in your entry form under our legitimate interest to administer the competition and notify the winners, inform our wider work and, where you consent to receive future marketing communications about our work, to tailor our communications with you.
Your information will be stored on a secure database and will only be accessible to us and organisations working with us for the purposes of this competition. Your data will not be sold or rented to third party organisations.
Only entries where parental consent has been provided will be accepted in line with the competition terms and conditions.
Subject Privacy Statement
WHAT TYPE OF PERSONAL INFORMATION WILL BE COLLECTED AND WHY
Entries must be submitted by an adult (parent/guardian on behalf of the child or teacher who has obtained the child’s parent or guardian’s consent to submit an entry on behalf of the child).
The personal data that we will collect are the submitter’s name, email, phone number and relationship to the writer. If the submitter is not the writer’s parent/guardian, then the parent/guardian’s name, email and phone number must be provided instead.
The submitter will be asked to provide the writer’s name, age, gender, and region.
Our legal basis for processing this personal data is our legitimate interest in managing the competition and notifying the winners. Entries will only be considered where parental consent has been confirmed.
We have carefully considered the impact on the submitter and the children/writer, and we will not use yours or their personal information where the impact overrides our interests.
HOW WILL YOUR INFORMATION BE USED?
Your data will be use for the purposes of administering the competition, and to provide updates on the progress of entries throughout the competition, inform our wider work and, where you consent to receive marketing communications about our work, to tailor our communications with you.
If you consent to receiving future marketing communications from The Tree Council, you can withdraw your consent at any time by unsubscribing using the link in the footer of any of our communications.
HOW LONG WILL WE KEEP YOUR INFORMATION FOR?
If you are a parent/guardian and your child’s entry is unsuccessful, we will retain any identifiable personal information provided in the entry form for a period of three months; if the writer you have nominated is successful, we will keep your personal information and that of the writer for a period of twelve months before we anonymise any identifiable personal information you provide in the entry form.
WHO DO WE SHARE YOUR PERSONAL DATA WITH
We will share your information with our third-party supplier who host the online entry form on our website. We will share the first name and age of the writer, alongside their entry, with our competition judges. The contact details of the submitters’ of the winning entries will be shared with The Week Junior Science+Nature in order to administer competition prizes. You can choose to ask us not to share the child’s name; in this case, we will only supply the judges with the writer’s entry, age and a pseudonym.
Where required, we will process personal information to comply with our legal obligations. In this respect we may share your personal data to comply with subject access requests; for the prevention and detection of crime; and to assist the police and other competent authorities with investigations including criminal and safeguarding investigations.
YOUR RIGHTS AND MORE INFORMATION
If you raise a concern with The Tree Council about the way we handled your personal information and you are dissatisfied with our response, you are entitled to lodge a concern with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO) whose helpline number is: 0303 123 1113.